Privacy Policy

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Athletica Dance Studios (“we”, “us”, “our”) respects your privacy and is committed to protecting the personal information we collect and hold. This Privacy Policy explains how we collect, use, store, and disclose personal information, and how you can access or correct your information.

What personal information we collect:

We may collect personal information needed to provide our services, including:

• Parent/guardian details: name, phone number, email, address
• Student details: name, date of birth/age, emergency contacts, relevant health information (e.g., injuries, allergies) where provided
• Enrolment and attendance information: class selection, level, schedules, participation notes
• Payment information: invoices, payments, billing details (note: card details are handled by our payment provider)
• Media: photographs and video (only where consent is provided, or where otherwise permitted by law)
• Website and communications data: enquiries, emails, messages, and basic website analytics/cookies

We only collect information that is reasonably necessary for our activities.

We collect personal information when you:

• enrol or enquire with us (online, in person, by phone or email)
• complete forms (enrolment, consent, medical, incident reports)
• make payments or set up billing
• communicate with us or use our website/social channels
• participate in performances, events, or competitions (where relevant)

Where possible, we collect information directly from you. In some cases, we may receive information from third parties (for example, a payment provider confirming payment, or a competition organiser where you request us to register your child).

We use personal information to:

• manage enrolments, classes, and student participation
• communicate with families about schedules, cancellations, events, performances, and studio updates
• provide a safe environment (including emergency contact and relevant health needs)
• manage payments, accounts, and receipts
• meet our legal and child safety obligations
• improve our services and respond to feedback
• promote the studio (only using images/video where appropriate consent has been provided through our terms and conditions of enrollment)

Health information is considered sensitive. We only collect and use it:

• with your consent (or as otherwise permitted by law), and
• to support your child’s safety and participation.

You can choose not to provide health information, but it may affect our ability to safely include a student in certain activities.

We may take photos or videos during classes and events for:

• training and performance review,
• studio communications (e.g., newsletters), and/or
• marketing (e.g., website and social media).

We will seek consent where required (for example through our terms and conditions of enrollment). You can withdraw consent at any time by contacting us (see Section 11). Withdrawal will apply going forward and won’t affect material already lawfully published.

We may disclose personal information only when necessary, including to:

• staff and contractors who need it to run classes and administer the studio
• service providers we use to operate our business (e.g., booking/enrolment software, payment processors, email/SMS platforms, cloud storage)
• professional advisers (e.g., accountants, insurers, legal advisers)
• event/competition organisers where you request participation or registration
• authorities where required or authorised by law (including for safety or child protection reasons)

We do not sell personal information.

We take reasonable steps to protect personal information from loss, misuse, unauthorised access, or disclosure. This includes administrative, physical, and digital safeguards such as access controls and secure systems.

We keep personal information only for as long as needed for our operations and legal requirements, then securely delete or de-identify it.

You may request access to the personal information we hold about you or your child, and request corrections if it’s inaccurate, out of date, incomplete, or misleading. We may need to verify your identity before providing access.

Our website may use cookies and analytics tools to understand website traffic and improve user experience. You can control cookies through your browser settings.

For queries, complaints, or further clarification regarding our Privacy Policy, please contact us directly.